ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
CCTV to be maintained in accordance with the Police specification as follows -
1. Minimum of one high resolution, minimum of 450tvl colour day/night camera, complete with an auto iris vari-focal lens, fitted in a heated weatherproof external housing, for external coverage of entrances.
2. Minimum of one high-resolution colour camera complete with an auto iris vari-focal lens shall be fitted to cover each public entrance/exit. Door entrance cameras must be capable of providing good quality head and shoulder images of person’s entering/leaving the premises.
3. There must be sufficient cameras able to cope with the normal operating illumination, located within the premises to cover all public areas.
4. Lighting in the foyer and outside must be of sufficient brightness to complement the quality of the camera images.
5. In addition to the control equipment an additional high-resolution 15” monitor must be sited in or near the bar area or foyer entrance. This will give customers and staff visible reassurance on the installation and quality of images provided.
6. All equipment shall have constant time/date generation, which, must be checked, for accuracy on a daily basis.
7. DVD SYSTEM
8. Although it will be acceptable for images to be recorded using conventional time lapse analogue video recorders, it is recommended that if a digital multiplex recorder is installed it must meet the following requirements:
9. The unit shall have an on board CD/DVD re-writer, for evidence recovery.
10. If a CD/DVD is used to transfer the digital CCTV images from a digital hard drive CCTV system then a write once CD-R/DVD-R medium must be used. The disc containing the recorded images needs to be able to be played back on either Windows 2000 Professional or Windows XP.
11. The playback software needs to written to the CD-R/DVD-R at the same time of writing the CCTV images. This software must be able to playback the images at full screen resolution with forward, reverse replay, including pause and slow motion.
12. There must be a ‘SAVE AS’ feature so that a still image can be saved and exported to an external system in either BITMAP or a JPEG format.
13. The system must be capable of downloading/copying all the stored CCTV footage to another medium in its native format. I.e. an external hard drive that can be played back via a windows based computer.
14. Proprietors must contact the Data Commissioner to register the CCTV system under the Data Protection Act if the cameras move and are capable of recording different public locations. Static cameras that are used for general observations do not need to be registered. The Data Commissioner can be contacted on Helpline 01625 545740 or the website at www.dataprotection.gov.uk <http://www.dataprotection.gov.uk> or www.ico.gov.uk <http://www.ico.gov.uk>.
15. There shall be sufficient members of trained staff available during the hours of operation to be able to download evidence at the request of the police or an authorised officer.
16. CCTV warning signs shall be fitted in public areas and at the entrance to the premises. This will only need to be of A4 size.
17. The installing company must provide a certified letter of compliance to the specification, a copy of which must be provided to the Licensing Authority and the Police
18. The CCTV system must be maintained and checked every twelve months, with the installing company producing a letter of compliance. The installing company must supply a test recording to the area CCTV Investigation Unit to ensure that the images provided meet the required evidential standards. The unit can be contacted on 0151 777 4890/1.
19. Recordings must be kept for a minimum of 31 days. This period may be reduced for premises that have a large number of cameras, long recording times with high-resolution recordings that will make it impossible for the premises to adhere to the 31 days. Police Licensing Section must be consulted in these circumstances.
20. Recordings of incidents at the premises must be protected and made secure for inspection by the Police. Any recordings taken by the Police must be signed for with the name and station of the officer concerned.
21. An Authorised Officer may at any time request a recording. Failure to comply with this request will be regarded as a serious breach of this condition.
22. Unauthorised persons should not be allowed access to the system or allowed to view personal data as it could contravene the Data Protection Act or compromise any criminal investigation
23. The Designated Premises Supervisor or Premises Licence holder must be able to demonstrate that they have devised a recording management system that prevents recordings being tampered with, stolen, misplaced or failure to record. Recording equipment shall be housed in a secure room/cabinet where access and operation is strictly limited to authorised persons.
24. In the event of a system malfunction, the Designated Premises Supervisor or Premises Licence Holder must immediately notify the Licensing Authority 0151 225 3478 and Police Licensing Department 0151 777 4830 or 07725 141915. Details of this malfunction must be recorded in the premises incident book. Arrangements for its repair must be made without delay. The Licensing Authority and Police Licensing must be notified when the system is again operational.
25. No adult entertainment permitted on these premises at any time.