ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
1. CCTV REQUIREMENT; MINIMUM SPECIFICATION
In relation to the Crime and Disorder objective, Merseyside Police place great emphasis on the fitting and use of a suitable CCTV system. The advantages of this are unlimited but in particular, the following benefits are gained in relation to preventing and/or detecting crime.
With suitable signage and visible monitors, would be offenders are immediately made aware that their actions are being recorded. This usually has a deterrent effect.
Following an act of crime or violence, good quality images assist with the identification and prosecution of offenders
Accordingly, we would ask that the following be accepted as a condition on your premises licence.
Minimum of one high resolution, minimum of 450tvl colour day/night camera, complete with an auto iris vari-focal lens, fitted in a heated weatherproof external housing, for external coverage of entrances.
Minimum of one high-resolution colour camera complete with an auto iris vari-focal lens shall be fitted to each public entrance/exit. Door entrance cameras must be capable of providing good quality head and shoulder images of persons entering/leaving the premises.
There must be sufficient cameras able to cope with the normal operating illumination, located within the premises to cover all public areas.
Lighting in the foyer and outside must be of sufficient brightness to complement the quality of the camera images.
In addition to the control equipment it is recommended that an additional high-resolution 15” monitor must be sited in or near the bar area or foyer entrance. This will give customers and staff visible reassurance on the installation and quality of images provided.
All equipment shall have constant time/date generation.
DVD SYSTEM
Although it will be acceptable for images to be recorded using conventional time lapse analogue video recorders, it is recommended that if a digital multiplex recorder is installed it must meet the following requirements:
The unit shall have an on board CD/DVD re-writer, for evidence recovery.
If a CD/DVD is used to transfer the digital CCTV images from a digital hard drive CCTV system then a write once CD-R/DVD-R medium must be used. The disc containing the recorded images needs to be able to be played back on either Windows 2000 Professional or Windows XP.
The playback software needs to written to the CD-R/DVD-R at the same time of writing the CCTV images. This software must be able to playback the images at full screen resolution with forward, reverse replay, including pause and slow motion.
There must be a SAVE AS feature so that a still image can be saved and exported to an external system in either BITMAP or a JPEG format.
THE SYSTEM MUST BE CAPABLE OF DOWNLOADING/COPYING ALL THE STORED CCTV FOOTAGE TO ANOTHER MEDIUM IN ITS NATIVE FORMAT. IE AN EXTERNAL HARD DRIVE, THAT CAN BE PLAYED BACK VIA A WINDOWS BASED COMPUTER.
Proprietors must contact the Data Commissioner to register the CCTV system under the Data Protection Act. Helpline 01625 545740
It is the responsibility of management to ensure that there are sufficient members of trained staff available during the hours of operation to be able to download evidence at the request of the police or an authorised officer.
CCTV warning signs shall be fitted in public areas of the premises.
The installing company must provide a certified letter of compliance to the specification, A copy of which must be provided to the Licensing Authority.
The CCTV system should maintained and checked every twelve months, with the installing company producing a letter of compliance. The installing company must supply a test recording to the area CCTV Investigation Unit to ensure that the images provided meet the evidential standards. The unit can be contacted on 0151 777 4890/1.
Recordings must be kept for a minimum of 31 days. This period may be reduced for premises that have a large number of cameras, long recording times with high resolution recordings that will make it impossible for the premises to adhere to the 31 days. Police Licensing Section must be consulted in these circumstances.
Recordings of incidents at the premises must be made secure for inspection by the Police.
An Authorised Officer may at any time request a recording. Failure to comply with this request will be regarded as a serious breach of this condition.
The Designated Premises Supervisor or Premises Licence holder must be able to demonstrate that they have devised a recording management system that prevents recordings being tampered with, stolen, misplaced or failure to record. Unauthorised persons should not be allowed access to the system or view personal data as it could contravene the Data Protection Act or jeopardise any criminal investigation.
In the event of a system malfunction, the Designated Premises Supervisor or Premises Licence Holder must immediately notify the Licensing Authority 0151 225 3478 and Police Licensing Department 0151 777 4830 or 07725 141915. Details of this malfunction must be recorded in the premises incident book. Arrangements for its repair must be made without delay. The Licensing Authority and Police Licensing must be notified when the system is again operational.
2. The only point of sale will be the hotel reception
3. Only residents will be alloed into the hotel after 23.00.
4 All staff will receive full training on the provision and service of drinks
5. All night staff will receive conflict management training.
6. Where necessary, and at the management's discretion, the breakfast/lounge area of the
hotel will be locked at night to prevent large groups of guests congregating.